Therapy without the paperwork

While you deliver therapy, AirNote does your notes, docs and formulations. Priced for solo therapists, not healthcare providers.

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Note

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Clinical Note

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Ultra-affordable

Notes shouldn't cost

a year.

$80

$79

$69

$60

$50

$99

$70

Heidi

Freed

TwoFold

NovoPsych

Supanote

Berries

Mentalyc

AirNote

"Running your own practice is expensive. AirNote uses the latest AI capabilities on Mac to keep cost ultra-low while allowing ultimate privacy for client data."

Designed for solo therapists

Notes, docs & formulations
done in seconds.

Get your notes & docs done in seconds.

Recording

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1
AirNote transcribes the session

Focus on the client, not the paperwork. AirNote transcribes your therapy sessions in the background, ready to draft your notes, docs, and letters. AirNote uses on-device AI, so client audio never leaves your Mac.

Recording

Note

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Transcript

1
AirNote transcribes the session

Focus on the client, not the paperwork. AirNote transcribes your therapy sessions in the background, ready to draft your notes, docs, and letters. AirNote uses on-device AI, so client audio never leaves your Mac.

Transcript

Note

More

Clinical Note

2
AirNote writes the session note

AirNote does your session admin. When the session ends, AirNote writes your structured note from the session content. Choose a note template that fits your therapeutic approach, or create your own. ICD-10 coding and many other optional settings.

Transcript

Note

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Clinical Note

2
AirNote writes the session note

AirNote does your session admin. When the session ends, AirNote writes your structured note from the session content. Choose a note template that fits your therapeutic approach, or create your own. ICD-10 coding and many other optional settings.

Lucy M.

Updated 14th October 2026

Running Formulation

3
AirNote updates the running formulation

At the end of every session, AirNote automatically updates the client formulation, using data from all previous sessions, to provide an evolving picture of your client’s difficulties, and the patterns that may connect them.

Lucy M.

Updated 14th October 2026

Running Formulation

3
AirNote updates the running formulation

At the end of every session, AirNote automatically updates the client formulation, using data from all previous sessions, to provide an evolving picture of your client’s difficulties, and the patterns that may connect them.

Transcript

Note

GP Referral

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GP Referral

Generating document…

GP Referral

Client Session Summary

Client Homework

Work/School Absense

Provider Progress Letter

View more docs

4
AirNote drafts docs and formulations

Generate client and professional documents from the session, including client summaries, homework, GP referrals, progress letters, and absence notes. Copy or export your notes and documents into your EHR or practice system.

More than just notes

Tools to make
private practice therapy
simpler.

Tools to make
private practice therapy
simpler.

Session Prep

Formulations

Ask AI

Personalisation

Session Prep with therapeutic insight

Follow Ups

AirNote highlights any agreed items to follow up from previous sessions.

Suggested next steps

With all previous work as context, AirNote suggests possible directions to take the next session in.

Prep

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Session Prep

Last session: 7 Oct 2026 • 11 days ago

Formulation Overview
A possible cycle links Matthew’s overwhelm and loneliness with criticism, and Angela’s feeling unvalued and unsafe with withdrawal, reinforcing disconnection. Their underlying needs were easier to hear when expressed openly.

Follow-ups
• Cycle summary: the therapist had just begun helping the partners sum up the pattern when Angela requested a break and asked to continue again next session.
• Vulnerable disclosures: Matthew found naming loneliness and longing for help hard but freeing; Angela found the softer need easier to hear and described withdrawing to feel safe.

Possible directions
• It may be useful to explore what helps each recognise the other’s needs in conflict: practical support and connection for Matthew, and feeling valued for Angela.
• A return to what helps Angela feel safe enough to re-engage, while allowing time to process, could clarify how pauses affect the partners’ connection.

Transcript

ACT Note

ACT Formulation

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ACT Formulation

Dear Alex,

This is a current summary of the understanding we have developed together, using an Acceptance and Commitment Therapy perspective. It brings together what you have described and my present professional understanding of the patterns affecting you. It is not fixed or definitive: we can revise it together as our understanding develops. Its purpose is to help make sense of your difficulties and inform our work moving forward. Please raise any questions or anything that does not feel accurate.

What You Are Seeking Help With

You have described wanting greater freedom from anxiety, guilt and self-criticism, particularly when other people make demands of you. You would like to set limits more confidently, recover more easily from stressful interactions and remain more emotionally present in your close relationships. Importantly, you do not want to lose the dependability and care that matter to you; you want to express those qualities in a way that is more sustainable.

Relevant Context and Learning History

You have tentatively connected your discomfort with asking for help or disappointing others to earlier family expectations around being dependable. This does not establish a single cause, but it may help explain why taking responsibility can feel closely tied to being a good or worthwhile person. Genuine workload pressures also contribute to the strain, so this pattern is not simply a product of how you think.

Painful Inner Experiences

When you consider declining a request or expressing a need, you often experience anxiety, physical tension and guilt. Your mind anticipates criticism, disappointment or the possibility that others will see you as selfish or unreliable. When demands accumulate, these experiences can be followed by exhaustion, disrupted sleep and harsh self-judgement.

Getting Hooked by Thoughts and Stories

At pressured moments, your mind appears to offer rules such as needing to manage alone, avoid mistakes and remain consistently available to others. When these thoughts are experienced as instructions that must be obeyed, the range of responses available to you becomes narrower. Setting even a reasonable limit can then feel less like an ordinary choice and more like evidence that you have failed someone.

Ask AI

Clinical reflections, supervision points, or summaries for this session.

What progress has the client made with setting boundaries, and what should I follow up next session?

The client has progressed from routinely accepting requests to pausing and communicating clearer limits. Most recently, they declined additional work without the feared negative response. Follow up on their planned boundary practice and whether the upcoming family gathering reactivated anxiety or self-criticism.

Ask a question about this session…

Refer to Client Anonymously

Use ‘the client’ and neutral they/them pronouns instead of the client’s name in generated Notes.

Note Detail

Choose how long and detailed notes should be.

Concise

Standard

Detailed

Include Quotes in Notes

When enabled, AirNote may include brief, highly relevant transcript quotes in Notes to support key clinical observations.

Include ICD-10-CM coding

When enabled, AirNote will suggest ICD-10-CM codes for each session. Codes must be reviewed by the therapist.

App lock

Require Touch ID or this Mac’s login password to access the AirNote app.

Data Retention Period

Sessions older than this are permanently deleted. Old client records with no remaining sessions are also deleted. The default is 180 days and the maximum is 365 days. You may wish to set retention long enough to cover a block of therapy so that AirNote has enough longitudinal history to inform generated Client Histories.

60 days

Session Prep

Session Prep with therapeutic insight

Follow Ups

AirNote highlights any agreed items to follow up from previous sessions.

Suggested next steps

With all previous work as context, AirNote suggests possible directions to take the next session in.

Prep

Transcript

Note

More

Session Prep

Last session: 7 Oct 2026 • 11 days ago

Formulation Overview
A possible cycle links Matthew’s overwhelm and loneliness with criticism, and Angela’s feeling unvalued and unsafe with withdrawal, reinforcing disconnection. Their underlying needs were easier to hear when expressed openly.

Follow-ups
• Cycle summary: the therapist had just begun helping the partners sum up the pattern when Angela requested a break and asked to continue again next session.
• Vulnerable disclosures: Matthew found naming loneliness and longing for help hard but freeing; Angela found the softer need easier to hear and described withdrawing to feel safe.

Possible directions
• It may be useful to explore what helps each recognise the other’s needs in conflict: practical support and connection for Matthew, and feeling valued for Angela.
• A return to what helps Angela feel safe enough to re-engage, while allowing time to process, could clarify how pauses affect the partners’ connection.

Transcript

ACT Note

ACT Formulation

More

ACT Formulation

Dear Alex,

This is a current summary of the understanding we have developed together, using an Acceptance and Commitment Therapy perspective. It brings together what you have described and my present professional understanding of the patterns affecting you. It is not fixed or definitive: we can revise it together as our understanding develops. Its purpose is to help make sense of your difficulties and inform our work moving forward. Please raise any questions or anything that does not feel accurate.

What You Are Seeking Help With

You have described wanting greater freedom from anxiety, guilt and self-criticism, particularly when other people make demands of you. You would like to set limits more confidently, recover more easily from stressful interactions and remain more emotionally present in your close relationships. Importantly, you do not want to lose the dependability and care that matter to you; you want to express those qualities in a way that is more sustainable.

Relevant Context and Learning History

You have tentatively connected your discomfort with asking for help or disappointing others to earlier family expectations around being dependable. This does not establish a single cause, but it may help explain why taking responsibility can feel closely tied to being a good or worthwhile person. Genuine workload pressures also contribute to the strain, so this pattern is not simply a product of how you think.

Painful Inner Experiences

When you consider declining a request or expressing a need, you often experience anxiety, physical tension and guilt. Your mind anticipates criticism, disappointment or the possibility that others will see you as selfish or unreliable. When demands accumulate, these experiences can be followed by exhaustion, disrupted sleep and harsh self-judgement.

Getting Hooked by Thoughts and Stories

At pressured moments, your mind appears to offer rules such as needing to manage alone, avoid mistakes and remain consistently available to others. When these thoughts are experienced as instructions that must be obeyed, the range of responses available to you becomes narrower. Setting even a reasonable limit can then feel less like an ordinary choice and more like evidence that you have failed someone.

Ask AI

Clinical reflections, supervision points, or summaries for this session.

What progress has the client made with setting boundaries, and what should I follow up next session?

The client has progressed from routinely accepting requests to pausing and communicating clearer limits. Most recently, they declined additional work without the feared negative response. Follow up on their planned boundary practice and whether the upcoming family gathering reactivated anxiety or self-criticism.

Ask a question about this session…

Refer to Client Anonymously

Use ‘the client’ and neutral they/them pronouns instead of the client’s name in generated Notes.

Note Detail

Choose how long and detailed notes should be.

Concise

Standard

Detailed

Include Quotes in Notes

When enabled, AirNote may include brief, highly relevant transcript quotes in Notes to support key clinical observations.

Include ICD-10-CM coding

When enabled, AirNote will suggest ICD-10-CM codes for each session. Codes must be reviewed by the therapist.

App lock

Require Touch ID or this Mac’s login password to access the AirNote app.

Data Retention Period

Sessions older than this are permanently deleted. Old client records with no remaining sessions are also deleted. The default is 180 days and the maximum is 365 days. You may wish to set retention long enough to cover a block of therapy so that AirNote has enough longitudinal history to inform generated Client Histories.

60 days

Simple by design

Built to support your normal workflows.

Start Session

Select a session type to begin

Record remote session

Record in-person session

Dictate session summary

Remote, in-person or dictation

AirNote supports all session formats, or post-session dictation.

Note Templates

ACT Note

Values, psychological flexibility, avoidance and action

CFT Note

Shame, self-criticism, threat and compassion

EMDR Note

Phase, target material, processing, and closure

Client Intake Note

Present concerns, relevant history, risk and plan

Superior note quality

An extensive library of note templates designed with a group of therapists.

View more

Works with all telehealth apps

AirNote supports any video-calling app. It runs silently in the background.

View more

Privacy & Security

Enterprise-grade security, built in by default.

Security and privacy are at the heart of AirNote. AirNote gives practitioners clear control over their clients' data, keeping sensitive clinical information protected by design.

GDPR and HIPAA compliant, with tailored documentation.

You choose if and how data is stored and retained.

Data encrypted at rest with optional local storage only.

AirNote encrypts data via TLS and KMS server-side encryption.

We never train AI models on your data — ever.

Learn more about data security

Pricing

Simple pricing.
Ultra-affordable.

7 day free trial

Unlimited access, for 7 days.

Includes:

Everything in AirNote

Unlimited Sessions

Unlimited Notes

Full AI capabilities

All AirNote features

AirNote Unlimited

Available for Mac

/mo

One plan. Everything included. No limits.

Includes:

Unlimited Sessions

Unlimited Notes

Unlimited Docs

Unlimited Formulations

ICD-10 Coding

Link Client Sessions

Client History Notes

View Upcoming Sessions

Practice Analytics

Custom Templates

Abstract watercolor painting of pastel wildflowers in a meadow

7 day free trial

Unlimited access, for 7 days.

Includes:

Everything in AirNote

Unlimited Sessions

Unlimited Notes

Full AI capabilities

All AirNote features

AirNote Unlimited

Available for Mac

/mo

One plan. Everything included. No limits.

Includes:

Unlimited Sessions

Unlimited Notes

Unlimited Docs

Unlimited Formulations

ICD-10 Coding

Link Client Sessions

Client History Notes

View Upcoming Sessions

Practice Analytics

Custom Templates

Abstract watercolor painting of pastel wildflowers in a meadow

7 day free trial

Unlimited access, for 7 days.

Includes:

Everything in AirNote

Unlimited Sessions

Unlimited Notes

Full AI capabilities

All AirNote features

AirNote Unlimited

Available for Mac

/mo

One plan. Everything included. No limits.

Includes:

Unlimited Sessions

Unlimited Notes

Unlimited Docs

Unlimited Formulations

ICD-10 Coding

Link Client Sessions

Client History Notes

View Upcoming Sessions

Practice Analytics

Custom Templates

Abstract watercolor painting of pastel wildflowers in a meadow

GDPR & HIPAA Compliant

GDPR & HIPAA Compliant

Therapist-led

A note from
the founder.

"Using an AI scribe has transformed my practice. It saves me hours every week and has improved the quality of my therapy. But generic medical notes and a $1,000 annual bill got frustrating.
So we built AirNote for therapists in private practice: the features we actually need, at ultra-low-cost. I think you’ll love it."

"Using an AI scribe has transformed my practice. It saves me hours every week and has improved the quality of my therapy. But generic medical notes and a $1,000 annual bill got frustrating.
So we built AirNote for therapists in private practice: the features we actually need, at ultra-low-cost. I think you’ll love it."

Dr Natalie Stott

AirNote Founder & Clinical Psychologist

Reviews

Recommended by
therapists in private practice.

“it was simple to set up and get working, and I’ve found it easy to use... I’ve been really impressed”

Dr Tess

Clinical Psychologist

“transcription in AirNote is a lot better, and the notes are more detailed and better formatted”

Dr Nicole

Practitioner Psychologist

"The quality and cost together are huge benefits of [AirNote]"

Matthew

Licensed Therapist

“it is possibly the most human sounding AI I have used - definitely feels like it hits the therapist language very well.”

Dianne

Clinical Psychologist

“Overall, I’m really impressed. I find it much easier and more intuitive to use than Heidi, and generally much more user-friendly.”

Dr Sophie

Consultant Clinical Psychologist

"It feels easier to use than Heidi; it was really quick to get started… I really like the session summary… it seems to capture the major themes well."

Dr Mandy

Clinical Psychologist

"The best AI notes platform I've used, and I've used a few!"

Margot

Counsellor

"the client summaries have been especially helpful"

Henry

Psychotherapist

"The notes are consistently excellent. The quality and therapeutic detail has helped a lot"

Jason

Psychotherapist

“I am finding it really helpful for reflecting on my practice”

Dr Anna

Principal Clinical Psychologist

"…just a really simple, intuitive app... I was hesitant about AI notes initially but find myself a convert"

Petra

Therapist

“better than Heidi and NovoNote... it's great and has been developed with a lot of attention to detail”

Hilary

Clinical Psychologist

FAQ

Some answers to
common questions.

Which documents can AirNote generate for me?

AirNote offers an extensive range of modality-specific and general notes, client and therapist documents, formulations, reports and assessments. You can also use Ask AI to generate other types of responses or discuss your clients and sessions in more depth.

Can I use AirNote for in-person and online sessions?

Yes. AirNote supports both in-person and online sessions. You can also dictate your own summary afterwards if you prefer not to record the session.

Can AirNote write notes that suit my therapeutic approach?

Yes. Choose from general and therapy-specific templates, or create your own. You can adjust the level of detail and edit the finished note. AirNote also drafts formulations, client summaries, letters and other documents. Explore the template library.

What is a running formulation?

A running formulation is an evolving picture of your client’s difficulties, strengths and the patterns that may connect them. AirNote draws it together from all previous sessions and automatically updates it as new sessions are completed, helping you see the bigger therapeutic picture, notice change and reflect on your work.

Does my clients’ information leave my Mac?

Audio is recorded and transcribed on your Mac, then deleted after successful transcription - so the session audio never leaves your device. To create AI notes, documents and reports, the relevant session text is sent securely to AirNote’s cloud AI service with zero-data-retention so the AI service never retains any session information. Your records are stored on your Mac, with optional encrypted Cloud Backup.

Is client information used to train AI models?

No. AirNote does not use client or session content for advertising or general-purpose AI training. Its AI provider is also configured not to retain or train on that content (formerly called 'zero-data-retention').

How does AirNote provide session prep?

Session Prep gives you a brief, thoughtful starting point before your next appointment. AirNote combines data from previous sessions with the latest session to highlight useful follow-ups, unfinished threads and possible directions for the next session. When you're in back-to-back sessions, a quick read of the session prep helps you reconnect with the work and arrive ready before the session starts.

Do I need my client’s consent?

Explain how AirNote will be used and obtain your client’s agreement before recording. AirNote includes a customisable consent form and a client information page to help with that conversation. You remain responsible for your practice’s consent and privacy requirements.

How accurate are AirNote’s notes?

AirNote uses frontier AI to deliver excellent transcription accuracy. This leads to robust progress notes and docs. You can review and edit every draft right in AirNote before adding it to your clinical record.

Can AirNote support GDPR and HIPAA requirements?

AirNote provides privacy controls and a Data Processing Agreement, plus a Business Associate Agreement for eligible US customers. You remain responsible for meeting the legal and professional requirements that apply to your practice. Read about privacy and security.

Can I keep using my existing clinical record system?

Yes. You can copy or export notes and documents into your existing system. Keep your long-term clinical records there: AirNote automatically deletes older sessions according to your chosen retention period.

Can I try AirNote free, and cancel at any time?

Yes. Try all features free for seven days. The subscription then renews monthly unless you cancel. You can cancel through AirNote’s billing settings to stop future renewals. See current pricing for the price in your currency.

Which documents can AirNote generate for me?

AirNote offers an extensive range of modality-specific and general notes, client and therapist documents, formulations, reports and assessments. You can also use Ask AI to generate other types of responses or discuss your clients and sessions in more depth.

Can I use AirNote for in-person and online sessions?

Yes. AirNote supports both in-person and online sessions. You can also dictate your own summary afterwards if you prefer not to record the session.

Can AirNote write notes that suit my therapeutic approach?

Yes. Choose from general and therapy-specific templates, or create your own. You can adjust the level of detail and edit the finished note. AirNote also drafts formulations, client summaries, letters and other documents. Explore the template library.

What is a running formulation?

A running formulation is an evolving picture of your client’s difficulties, strengths and the patterns that may connect them. AirNote draws it together from all previous sessions and automatically updates it as new sessions are completed, helping you see the bigger therapeutic picture, notice change and reflect on your work.

Does my clients’ information leave my Mac?

Audio is recorded and transcribed on your Mac, then deleted after successful transcription - so the session audio never leaves your device. To create AI notes, documents and reports, the relevant session text is sent securely to AirNote’s cloud AI service with zero-data-retention so the AI service never retains any session information. Your records are stored on your Mac, with optional encrypted Cloud Backup.

Is client information used to train AI models?

No. AirNote does not use client or session content for advertising or general-purpose AI training. Its AI provider is also configured not to retain or train on that content (formerly called 'zero-data-retention').

How does AirNote provide session prep?

Session Prep gives you a brief, thoughtful starting point before your next appointment. AirNote combines data from previous sessions with the latest session to highlight useful follow-ups, unfinished threads and possible directions for the next session. When you're in back-to-back sessions, a quick read of the session prep helps you reconnect with the work and arrive ready before the session starts.

Do I need my client’s consent?

Explain how AirNote will be used and obtain your client’s agreement before recording. AirNote includes a customisable consent form and a client information page to help with that conversation. You remain responsible for your practice’s consent and privacy requirements.

How accurate are AirNote’s notes?

AirNote uses frontier AI to deliver excellent transcription accuracy. This leads to robust progress notes and docs. You can review and edit every draft right in AirNote before adding it to your clinical record.

Can AirNote support GDPR and HIPAA requirements?

AirNote provides privacy controls and a Data Processing Agreement, plus a Business Associate Agreement for eligible US customers. You remain responsible for meeting the legal and professional requirements that apply to your practice. Read about privacy and security.

Can I keep using my existing clinical record system?

Yes. You can copy or export notes and documents into your existing system. Keep your long-term clinical records there: AirNote automatically deletes older sessions according to your chosen retention period.

Can I try AirNote free, and cancel at any time?

Yes. Try all features free for seven days. The subscription then renews monthly unless you cancel. You can cancel through AirNote’s billing settings to stop future renewals. See current pricing for the price in your currency.

Try AirNote today — free.

Save hours every week. Download AirNote, and try it with your next session at no cost.

Abstract oil painting of white wildflowers in a soft meadow

Transcript

Note

More

Clinical Note

Abstract oil painting of white wildflowers in a soft meadow

Try AirNote today — free.

Save hours every week. Download AirNote, and try it with your next session at no cost.

Abstract oil painting of white wildflowers in a soft meadow

Transcript

Note

More

Clinical Note

Abstract oil painting of white wildflowers in a soft meadow

Therapists save

a year with AirNote